The Importance of Address Verification in Employee Background Verification

The Importance of Address Verification in Employee Background Verification

Do you own a reputable company or organization? Are you searching for a new employee? But how do you know the applicants you’re interviewing are genuine? Since criminal activities are increasing all over the country, it is your job to establish better security measures to keep your workplace secure. Many business owners use background verification services to check the qualifications of job applicants before employing them. One of the most important aspects of a full background check is address verification. Every big company checks the applicant’s residence address while checking other details. That’s why in the article we have covered the importance of address verification in employee background verification.

What is address verification?

Address verification is the process of ensuring that the applicant’s address is genuine or not. It guarantees the applicant’s citizenship. It also helps you prevent identity theft and fraud and increases your trust in the applicant. The verification of the applicant’s residential address confirms that he or she has no links to illegal communities. Knowing your employees’ exact addresses is essential for conducting pre- and post-hiring procedures. This involves the distribution of offer letters, application forms, and other documentation. The importance of address verification in employee background verification can be used to send legal notices if the necessity arises. Furthermore, if the applicant commits a criminal act while working for your company, having a verified address allows law enforcement and police to take the case further.

Types of address checks

Physical address verification is one of the most important aspects of address verification. Verifications are classified into two types:

1) Verification of temporary address: Job applicants are sometimes required to travel to various cities and areas for work. In such situations, individuals prefer to stay in temporary accommodations such as rental homes, PGs, or rented flats. Temporary address checks consider the applicant’s current address. This not only guarantees better identification confirmation but also that the applicant has settled in the new area.

2) Permanent address verification: In addition to establishing the applicant’s current or temporary residence, it is essential to confirm his or her permanent address as a means of verifying identity. Permanent address proofs are a more reliable type of check since they can be traced back to the employee’s initial home. Tracing a permanent address also guarantees that a complete identification check is performed.

What is the process of address verification? 

Employee central addresses may be checked in two ways:

Offline address verification 

In offline address verification, a field officer checks the employee’s data, such as their time of stay at the specified location, the respondent in address verification, and other family members living with the employee, during physical address verification. An employee can choose between a permanent or temporary address, with the permanent address being more important for address verification.

Online address verification

In online address verification, both applicants and employers participate in online address verification. The applicant must submit the address verification documents online, and the verification is performed digitally. Using the latitude and longitude information, the digital platform confirms the existence of the location. After that, a physical inspection can be done.

Every day, Integritas examines hundreds of addresses. These inspections include going towards the most remote areas of India to verify an applicant’s permanent address.

Address validation is one of the standard checks we do at Integritas, and it is a procedure we deal with on a daily basis. We have established technology into the process to the highest extent possible.

Every address verification job is given an Integritas agent, who will:

Go to the given location.

Take photographs of the applicant’s home.

Upload the photos using a secure app.

Finally, he will submit the confirmation.

Things that are verified during the residential address check

Does the address exist or not

The main goal of the address check is to identify whether or not the applicant has given the right address to the company.  Some companies send officials to the applicants’ addresses to inquire about their residency. Digital address checks, on the other hand, are now available. In these, advanced systems, they gather important information from trustworthy sites and make correct records.

Address photograph

Applicants must be present at their addresses throughout the verification process. In this process, the executives photograph the applicant. They also need a passport-sized photo with the applicant’s signature for recordkeeping.

Duration of stay

The duration of the applicant’s stay at every address given at the time of the interview is another important point checked during address verification. if the applicant has lived in many places. The purpose of the frequent moves is also examined. Furthermore, the executives investigate the applicant’s contacts with neighbors and roommates to confirm that the company is making the correct hire.

Type of ownership

The executives inquire about the type of ownership you have at each residence. The applicant, who has stayed at many places, must give details for each residence. He must confirm whether he is a rental owner or a legal owner. In addition, in the situation of a rental agreement, the executives approve the applicant’s stay with the landlord.

Relationship between the applicant and the verifier

At the moment of address verification, a third person must be present. He or she will be considered a verifier since he or she confirms the applicant’s stay, duration of stay, behavior throughout the stay, and reason for leaving. The executives inquire about the verifier’s connection with the applicant. A family member, neighbor, or landlord might serve as the verifier.

Get automated address verification services

Verifying your employees’ data should not be taken lightly or ignored. Whether it is job verification or address verification, you must use effective and genuine techniques to get the correct information about the individual you want to recruit. This can protect you against many risks and scams.

In this dishonest world, it’s better to take some precautions. Integritas is the best option for you if you need a genuine and skilled address verification service to do residential address verification for your employees. It is an effective employment background check platform that uses the latest technologies on the market. It automates the whole employment verification process and saves time.

Conclusion

Verifying an employee’s address is important because the employee’s address is used for both pre-employment and post-employment processes and records. Furthermore, if the employee is found to be on the run after stealing company data or engaging in unethical behavior, having a record of the address can help in tracking the criminal.

Address data can also be used by company executives to find a former employee for a wide range of purposes. The address is a secure way to contact the employee in case of suspicious or disturbing employee behaviour. We hope by the end of this article you have understood the importance of address verification in employee background verification. Contact us now for further details related to background verification services.